As a freelancer, writing emails is a constant part of the job.
You’re sending onboarding info, following up on invoices, proposing new work—all while trying to meet deadlines and land new gigs. Sound familiar?
I used to spend way too much time crafting each message from scratch, until I realized I was saying the same things over and over.
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| female freelancer in yellow shirt |
That’s when I created a system of plug-and-play email templates that now save me hours every month—and help me get paid faster, too.
In this page, I'm sharing the exact templates I use and showing you how to personalize them for your workflow.
These scripts aren’t generic. They’re real messages I’ve used with real clients across multiple industries—and they actually work.
Why These Templates Matter
Email is more than communication—it’s how you represent yourself.
And if you’re constantly retyping similar things or hesitating over how to ask for payment, it’s time to simplify.
- ✅ Start from a professional base every time
- ✅ Sound consistent and confident with every client
- ✅ Save hours per week on repetitive messaging
Each of these templates is designed with purpose. They’re short, direct, polite, and easy to tweak for any client situation.
And no, you don’t need a fancy CRM to use them—just a Google Doc or your email drafts folder will do.
What's Included?
This free pack includes the 4 templates I rely on most:
- 📩 Client Onboarding Email: Set expectations from day one
- 💰 Invoice Email: Ask for payment the right way
- ⏰ Late Payment Reminder: Follow up professionally, not awkwardly
- 📄 Proposal Email: Pitch projects with clarity and confidence
Bad vs. Better: A Quick Email Example
Here’s a real difference a template can make. Let’s say you’re sending a payment reminder. Here’s what most freelancers write:
"Hi, just wondering if you saw my invoice from last week. Let me know. Thanks!"
Now here’s a version using my template:
"Hi [Client Name], just following up on the invoice sent on [Date] for [Project Name], which was due on [Due Date]. Please let me know if it’s been processed, or if you need the file resent. Thanks again!"
The second version is clear, polite, and confident. It gets results without sounding pushy or vague—and that’s exactly the tone you want as a pro.
Tips for Using These Templates
- ✏️ Save them as drafts in Gmail or your email client
- 📁 Create a folder in Google Docs labeled “Client Emails”
- 🕒 Edit placeholders like [Client Name] and [Due Date] in under 30 seconds
Once you have these ready to go, you’ll be amazed at how much smoother client communication becomes.
You’ll spend less time worrying about what to say—and more time getting paid.
“This saved me hours! I no longer stress about how to word my invoice emails.” — Freelance Writer
“I used one of these templates and got paid within 2 days.” — Web Designer
FAQ
Q: Can I use these templates for different industries?
A: Absolutely. They’re designed to be flexible. Just tweak a few words to fit your niche.
Q: Do I need software to use them?
A: Nope. You can use them right in your email app, or copy/paste from Google Docs.
Q: Are these really free?
A: Yes. No email signup, no catch—just real templates that work.
Ready to Use the Templates?
You’ve seen what they include, how they work, and why they matter.
Now it’s your turn to make client communication easier, faster, and more professional—starting today.
Click below to access all 4 templates and start saving time on every email you send.
Use My Templates💡